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Commercial cleaning contract template: free in Word, or sign it online

Reviewed in October 2026

A commercial cleaning contract is the agreement between a cleaning company and a business for regular cleaning of its premises. It lists the areas and tasks, the schedule, the supplies and the monthly price. It also covers keys, alarms, insurance and quality checks.

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Ten documents free, no card. Signed by the client and the cleaning company.

Commercial cleaning contract example, filled in with sample data
Example filled in with sample data

The full commercial cleaning contract

COMMERCIAL CLEANING SERVICES AGREEMENT

This Agreement is made on [date] between [client name], with premises at [address] (the "Client"), and [cleaning company name], with address at [address] (the "Contractor").

1. Premises

The Contractor will clean [description: offices, restrooms, kitchen, lobby, warehouse] of approximately [square feet] square feet at [address] (the "Premises").

2. Scope of Work

The tasks and their frequency are listed in Exhibit A, the cleaning checklist. Daily tasks include [trash removal, restroom cleaning and restocking, vacuuming, kitchen surfaces]. Weekly tasks include [dusting, mopping, glass]. Periodic tasks include [carpet cleaning, floor stripping and waxing] [number] times a year.

3. Schedule

Cleaning takes place [days of the week] between [start time] and [end time]. Holidays observed: [list].

4. Supplies and Equipment

The Contractor provides cleaning products and equipment. [The Client / The Contractor] provides paper products, soap and trash liners [at cost plus [percentage]%].

5. Price and Payment

The Client will pay USD [amount] per month, invoiced on [day] and due within [number] days. Extra services are quoted in writing.

6. Keys and Security

The Client will provide [number] keys or access cards and alarm codes. The Contractor will keep them secure, report losses within 24 hours and pay for rekeying if a loss is its fault.

7. Staff

The Contractor's staff are its employees or subcontractors, not the Client's. The Contractor runs background checks [if required] and is responsible for wages, taxes and workers' compensation.

8. Quality

The Client may report issues by [email / phone]. The Contractor will fix reported issues within [number] hours at no charge. The parties will walk the Premises together [monthly / quarterly].

9. Insurance

The Contractor carries general liability of at least USD [amount], workers' compensation and a janitorial bond of USD [amount], and names the Client as additional insured.

10. Term and Termination

This Agreement starts on [start date] for [term] and renews monthly after that. Either party may terminate with [30] days written notice, or immediately for a serious breach.

11. Non-Solicitation

During the Agreement and for [number] months after, the Client will not hire the Contractor's cleaning staff directly without the Contractor's consent.

12. Governing Law and Signatures

This Agreement is governed by the laws of the State of [state]. The parties agree to sign it electronically.

Client

Name: [name]

By: [name, title]

Signature: ______________

Date: [date]

Contractor

Name: [name]

By: [name, title]

Signature: ______________

Date: [date]

What the template includes

  • Client, premises and cleaning company
  • Areas and approximate square footage
  • Cleaning checklist with daily, weekly and periodic tasks
  • Days, hours and holidays
  • Who supplies products, paper and liners
  • Monthly price and payment terms
  • Keys, access cards and alarm codes
  • Staff status and background checks
  • Quality reports and walk-throughs
  • Insurance and janitorial bond
  • Term, renewal and termination
  • Non-solicitation of staff

What you fill in

FieldExample
ClientPacific Ridge Insurance Agency
Premises3,200 sq ft office at 15 Harbor Blvd, San Diego, CA
ContractorSpotless Commercial Cleaning LLC
ScheduleMonday, Wednesday and Friday, 6 pm to 9 pm
Monthly priceUSD 1,150
SuppliesContractor supplies all, paper at cost
Term12 months from December 1, 2026
Notice30 days

How it gets signed

  1. 1Choose «Use this template», fill in the fields and review the full commercial cleaning contract.
  2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
  3. 3They tap the brown bar at the bottom that says «Sign as …» and draw their signature once.
  4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

The signing screen tells each signer that signing means agreeing to sign electronically. It links to the electronic signature disclosure that the ESIGN Act asks for.

What you get once everyone signs

  • The signed PDF. The final commercial cleaning contract with every drawn signature in place.
  • The signature certificate. It lists each signer and the date and time of each signature.
  • A record you can check. The folio on the certificate opens the document history at signsolu.com/verificar.
  • Reminders. Turn them on and SignSolú reminds every signer who has not signed yet.

Your first ten documents are free and need no card.

What the law says

Cleaning contracts follow state contract law. A written contract with a checklist is the industry standard.

Cleaning companies are responsible for their own workers. Labor law treats workers by the facts, so the company should control the work and pay wages and taxes.

Some cities and states require a business license or registration for cleaning companies. Check with your city before signing large accounts.

The ESIGN Act, 15 U.S.C. 7001 gives an electronic signature the same legal effect as one on paper. A contract cannot be denied effect only because it was signed electronically.

Why the cleaning checklist matters

Complaints in commercial cleaning come from different expectations. The client imagines one thing and the crew does another.

Exhibit A lists every task and how often it is done. Both sides read the same list.

Walk the premises with the client before signing. Note the special areas, like a server room or a medical exam room.

How to price a commercial cleaning contract

Most companies price by square foot or by labor hours. Count the hours each visit takes and multiply by your hourly rate.

Add supplies, travel and periodic tasks. Then divide by twelve for a fixed monthly price.

Quote periodic work separately if the client is price sensitive. Carpet cleaning and floor waxing are easy add-ons.

Types of commercial cleaning contracts

  • Offices with nightly cleaning after business hours.
  • Medical and dental clinics with stricter disinfection rules.
  • Retail stores cleaned before opening.
  • Restaurants with kitchen degreasing and hood cleaning.
  • Warehouses and gyms with large floors and locker rooms.

Common mistakes

No key log. Track who has each key or card. Lost keys without a record mean rekeying the whole office.

Leaving out supplies. Paper towels and soap add up. Say who pays in clause 4.

No quality process. Without a way to report issues, small problems become cancellations.

Long notice periods. Clients hesitate to sign a contract they cannot leave. Thirty days builds trust.

Starting a new account smoothly

  1. 1Walk the premises with the client and agree on the checklist.
  2. 2Sign the agreement and collect keys, cards and alarm codes.
  3. 3Do a first deep clean so the regular schedule starts from a clean baseline.
  4. 4Check in after the first two weeks and adjust the checklist.

Write down every adjustment and add it to Exhibit A. A current checklist keeps new crew members on the same page.

Before you sign

  • Read every clause of the commercial cleaning contract with the other party before anyone signs. Change what does not fit your deal.
  • Check how electronic signatures are recognized where you sign in the e-signature validity guide by country.
  • Learn how anyone can confirm a signed document at signsolu.com/verificar.
  • For a one-off letter or form, you can also sign it online for free from a PDF or a photo of the paper.

Other templates

Frequently asked questions

Is a commercial cleaning contract signed online legally binding?

Yes. The ESIGN Act gives electronic signatures the same effect as handwritten ones. The signed PDF and its certificate show who signed and when.

Is a janitorial contract the same as a commercial cleaning contract?

Yes. Both describe recurring cleaning of a business by a cleaning company.

What should a cleaning contract include?

The areas, the checklist, the schedule, the price, supplies, keys, insurance and how to cancel. This template has all of them.

What is a janitorial bond?

It covers the client if a cleaner steals from the premises. Many offices ask for one.

Can I use this template for residential cleaning?

Yes, with changes. Remove the commercial clauses and describe the home and the tasks.

How long should a commercial cleaning contract last?

Twelve months is common, with monthly renewal after that. Short notice periods make clients more willing to sign.

Does the other party need a SignSolú account?

No. They open the link on their phone and sign with the brown bar at the bottom.

Can I edit the clauses before sending it?

Yes. After «Use this template» you can change any clause before you send it.

See also

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