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Deed of sale for car template: free in Word, or sign it online

Reviewed in October 2026

A deed of sale for a car is the document a seller and buyer in the Philippines sign to transfer ownership of a vehicle. It lists the CR and OR numbers, the engine and chassis numbers and the price. A notarized copy goes to the LTO to transfer the registration.

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Ten documents free, no card. Signed by the vendor and the vendee.

Deed of absolute sale of motor vehicle example, filled in with sample data
Example filled in with sample data

The full deed of absolute sale of motor vehicle

DEED OF ABSOLUTE SALE OF MOTOR VEHICLE

KNOW ALL MEN BY THESE PRESENTS:

This Deed of Absolute Sale is made and executed on [date] in [city or municipality], Philippines, by and between [Seller full name], of legal age, [civil status], Filipino, with address at [address] (the "VENDOR"), and [Buyer full name], of legal age, [civil status], Filipino, with address at [address] (the "VENDEE").

1. Ownership

The VENDOR is the registered owner of the motor vehicle described below, as shown in Certificate of Registration No. [CR number] and Official Receipt No. [OR number]:

Make: [make] · Model/Series: [model] · Body type: [sedan, SUV, pick-up] · Year model: [year] · Color: [color] · Engine number: [number] · Chassis number: [number] · Plate number: [number] · MV file number: [number]

2. Sale and price

For and in consideration of the sum of [amount in words] PESOS (₱[amount in figures]), receipt of which in full is acknowledged by the VENDOR, the VENDOR sells, transfers and conveys absolutely to the VENDEE the vehicle described above.

3. Warranties of the VENDOR

The VENDOR warrants that the vehicle is free from liens and encumbrances, that it has not been used in any unlawful act, and that the VENDOR will defend the VENDEE’s title against all lawful claims.

4. Condition and delivery

The vehicle is sold in its present condition, as inspected by the VENDEE. It was delivered to the VENDEE on [date and time], together with the original CR and OR, keys and [other items].

5. Liability after delivery

From the date and time of delivery, the VENDEE assumes all liability for the use of the vehicle and will register the transfer of ownership with the LTO within the period required by its rules.

6. Electronic signature

The parties agree that this Deed may be signed electronically under Republic Act 8792. For filing with the LTO, the parties will sign a printed copy before a notary public.

IN WITNESS WHEREOF, the parties sign this Deed on the date and at the place first written above.

VENDOR

Signature: ______________________

Name: [full name]

Valid ID: [type and number]

Date: [date]

VENDEE

Signature: ______________________

Name: [full name]

Valid ID: [type and number]

Date: [date]

SIGNED IN THE PRESENCE OF

Witness: [full name]

Witness: [full name]

ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES ) [City or municipality] ) S.S.

BEFORE ME, a Notary Public for and in [city], this [date], personally appeared the VENDOR and the VENDEE, identified by competent evidence of identity, who acknowledged that the foregoing Deed of Absolute Sale is their free and voluntary act and deed.

Doc. No. ___; Page No. ___; Book No. ___; Series of [year].

What the template includes

  • Vendor and vendee with civil status and address
  • CR and OR numbers
  • Make, model, body type, year and color
  • Engine, chassis, plate and MV file numbers
  • Price in words and figures, with receipt
  • Vendor’s warranty of no liens and no unlawful use
  • Condition and date and time of delivery
  • Vendee’s liability from delivery and LTO transfer
  • Witnesses and the notarial acknowledgment

What you fill in

FieldExample
Date and place21 October 2026, Quezon City
VendorRoberto M. Santos, married, Quezon City
VendeeAngela P. Reyes, single, Pasig City
VehicleToyota Vios 1.3 E, sedan, 2019, white
CR and ORCR 123456789, OR 987654321
Engine and chassisEngine 2NRX123456, chassis MHFBT9F30K1234567
PriceFive hundred thousand pesos (₱500,000)
Delivery21 October 2026, 3:00 p.m.

How it gets signed

  1. 1Choose “Use this template”, fill in the fields and read the full deed of absolute sale of motor vehicle once more.
  2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
  3. 3They tap the brown bar at the bottom that says “Sign as …” and draw their signature with a finger.
  4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

Sign online first to lock in the deal and the delivery time. Then print the deed, sign it with your witnesses and take it to a notary with your IDs. That notarized copy goes to the LTO.

Your first ten documents are free and need no card.

For a one-off letter or form, you can also sign it online for free from a PDF or a photo of the paper.

What the law says

The Electronic Commerce Act (Republic Act 8792) gives electronic documents and electronic signatures legal recognition in the Philippines. A deed of sale signed electronically binds the buyer and the seller.

A deed of sale used to transfer registration with the Land Transportation Office (LTO) must be notarized. Under the notarial rules, the seller and the buyer appear before a notary public with valid IDs. Print the filled-in deed and sign it there for the LTO copy. The LTO counts its transfer deadline from the date the deed is signed and charges a fee for late transfers, so file soon after the sale.

Sales of personal property follow the Civil Code. Ownership passes on delivery of the vehicle, and the deed records the price, the date and the condition.

What the LTO usually asks for

  • The notarized deed of absolute sale.
  • The original Certificate of Registration (CR) and latest Official Receipt (OR).
  • Valid IDs of the seller and the buyer.
  • A motor vehicle clearance from the PNP Highway Patrol Group.
  • Proof of insurance and any inspection the LTO office requires.

Requirements can change by LTO office. Call or check with the district office before you go.

Why the delivery time matters

Clause 5 sets the date and time the buyer took the car. From that moment, accidents and violations are the buyer’s. Until the LTO records the transfer, the seller’s name is still on the registration.

That is why sellers should push for a quick transfer and keep a copy of the signed deed. The online signature also records the exact time each party signed.

Step by step

  1. 1Check the CR, OR and the engine and chassis numbers on the car.
  2. 2Agree the price and how it will be paid.
  3. 3Fill in the deed and sign it online with the buyer.
  4. 4Print it and sign before a notary with two witnesses.
  5. 5Hand over the car, keys, CR and OR.
  6. 6The buyer files the transfer with the LTO.

A worked example

Roberto sells his 2019 Vios to Angela for ₱500,000. They sign the deed online in the morning and meet a notary at 2 p.m.

Angela pays by bank transfer and takes the car at 3 p.m. She brings the notarized deed, the CR and OR and her HPG clearance to the LTO that week.

Mistakes to avoid

  • Open deed of sale. A deed without the buyer’s name leaves the seller liable for years.
  • Wrong engine or chassis number. The LTO will reject the transfer.
  • No delivery time. Without it, nobody can say who had the car on a given day.

Paying safely

Bank transfers and manager’s checks leave a record. If you pay in cash, count it in front of the notary or a witness and write the amount in clause 2.

Before you sign

Other templates

Frequently asked questions

Is a deed of sale for a car signed online valid in the Philippines?

Yes, between the parties. Republic Act 8792 recognizes electronic signatures. For LTO or Registry of Deeds filings, the deed is also notarized.

Does the LTO accept a car deed of sale signed online?

The LTO transfer asks for a notarized deed. Print the filled-in deed and sign it before a notary for the LTO. The copy signed online records the deal between buyer and seller from the start.

Does the buyer need a SignSolú account to sign?

No. They open the link on their phone and sign with the brown bar at the bottom of the screen.

Can I download the deed of sale in Word?

Yes. “Download in Word” gives you the full deed of sale with no email and no account. You can print it or edit it and sign it here later.

Who pays for the notary and the LTO transfer?

The parties agree. The buyer usually pays the LTO fees, and the notary fee is often shared.

What is an open deed of sale?

A deed signed by the seller with the buyer’s name left blank. It keeps the seller on the record and is best avoided.

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