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Virginia vehicle bill of sale: free in Word, or sign it online

Reviewed in October 2026

A Virginia bill of sale records the private sale of a vehicle in the state. It lists the buyer, the seller, the VIN, the odometer and the price. The Virginia DMV also uses its own forms, such as SUT 1 to certify the price of vehicles more than five years old and VSA 17A to apply for title.

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Ten documents free, no card. Signed by the seller and the buyer.

Virginia bill of sale example, filled in with sample data
Example filled in with sample data

The full Virginia bill of sale

VIRGINIA VEHICLE BILL OF SALE

This Bill of Sale is made on [date] between [seller name], with address at [address] (the "Seller"), and [buyer name], with address at [address] (the "Buyer").

1. Property Sold

Vehicle: [year] [make] [model] [trim] · Body type: [sedan, SUV, pickup, motorcycle] · Color: [color] · VIN: [vehicle identification number] · Title number: [number] · License plate: [plate].

2. Price

The Buyer pays the Seller USD [amount] by [cash / cashier's check / bank transfer / payment app], received on [date]. [Or: USD [amount] today and the balance of USD [amount] by [date].]

3. Transfer

The Seller transfers to the Buyer all rights in the property described above. The Seller states that it is the lawful owner, that it has the right to sell, and that the property is free of liens and claims except: [none / describe].

4. Condition

The property is sold [as is, with no warranty of condition / with the following warranty: [details]]. The Buyer has inspected it or had the chance to do so.

5. Title

At delivery the Seller assigns the Virginia certificate of title to the Buyer and gives it to the Buyer.

6. Price Certification

If the vehicle is more than five years old, the Seller or the Buyer will sign the DMV Vehicle Price Certification (form SUT 1) with the same price stated in clause 2.

7. Responsibility After Delivery

From the date and time of delivery, the Buyer is responsible for the property, its use, taxes, registration, insurance and any fines or tolls. The Seller remains responsible for anything that happened before delivery.

8. Odometer Statement

The Seller states that the odometer now reads [miles] miles and, to the best of the Seller's knowledge, reflects the actual mileage [unless marked: exceeds mechanical limits / is not the actual mileage].

9. Governing Law and Signatures

This Bill of Sale is governed by the laws of the State of Virginia. The parties agree to sign it electronically.

Seller

Name: [name]

Signature: ______________

Date: [date]

Buyer

Name: [name]

Signature: ______________

Date: [date]

What the template includes

  • Seller and buyer
  • Year, make, model, color and body type
  • VIN, title number and plate
  • Price, payment method and date
  • Ownership and lien statement
  • As is or with warranty
  • Title assignment at delivery
  • Price certification on form SUT 1 for older vehicles
  • Odometer statement
  • Virginia governing law

What you fill in

FieldExample
SellerBrian Foster, Richmond, VA
BuyerLucia Herrera, Henrico, VA
Vehicle2015 Ford F-150 XLT, blue, pickup
VIN1FTEW1EF5FFA12345
Odometer121,300 miles
PriceUSD 16,200 cash
Date of saleDecember 3, 2026
SUT 1Yes, vehicle is more than 5 years old

How it gets signed

  1. 1Choose «Use this template», fill in the fields and review the full Virginia bill of sale.
  2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
  3. 3They tap the brown bar at the bottom that says «Sign as …» and draw their signature once.
  4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

The signing screen tells each signer that signing means agreeing to sign electronically. It links to the electronic signature disclosure that the ESIGN Act asks for.

What you get once everyone signs

  • The signed PDF. The final Virginia bill of sale with every drawn signature in place.
  • The signature certificate. It lists each signer and the date and time of each signature.
  • A record you can check. The folio on the certificate opens the document history at signsolu.com/verificar.
  • Reminders. Turn them on and SignSolú reminds every signer who has not signed yet.

Your first ten documents are free and need no card.

What the law says

The Virginia DMV publishes form SUT 1, Vehicle Price Certification. Individuals use it to certify the purchase price of a vehicle more than five years old to obtain a title. The seller or the buyer signs it under penalty of perjury.

The buyer applies for title and registration with form VSA 17A and the assigned title. The DMV page on title transfers also explains its electronic titling program for private sales between Virginia residents.

The bill of sale is the private record of the deal. Make sure the price in it matches the price on SUT 1.

The ESIGN Act, 15 U.S.C. 7001 gives an electronic signature the same legal effect as one on paper. A contract cannot be denied effect only because it was signed electronically.

The Virginia DMV forms and this bill of sale

Buyers often search for «the Virginia bill of sale form». The DMV uses specific forms for the title and the price, and a private bill of sale records the rest of the deal.

  • SUT 1. Certifies the price of a vehicle more than five years old.
  • VSA 17A. Application for title and registration.
  • The title. The seller assigns it to the buyer.
  • This bill of sale. Records price, condition, date and the promises of each side.

Step by step for the seller

  1. 1Pay off any loan and get the lien release.
  2. 2Fill in and sign the bill of sale with the buyer.
  3. 3Assign the title with the odometer reading.
  4. 4Sign SUT 1 if the vehicle is more than five years old.
  5. 5Remove your plates and handle your registration and insurance.

Step by step for the buyer

  1. 1Check that the VIN matches the vehicle, the title and the bill of sale.
  2. 2Insure the vehicle.
  3. 3Fill in VSA 17A and bring the assigned title, the bill of sale and SUT 1 if it applies.
  4. 4Pay the sales and use tax and the fees.

Common mistakes

Different prices on different papers. SUT 1 is signed under penalty of perjury. Use the real price everywhere.

Missing the lien release. The DMV will not issue a clean title while a lien shows on record.

Leaving plates on the car. Take them off before the buyer drives away.

Signing the bill of sale online

Fill in the bill of sale on your phone. Send the link to the buyer and both of you sign in a minute.

Print the signed PDF for the DMV if you go in person. The certificate on the last page shows when each party signed.

Fill in SUT 1 at the same time, with the same price. The buyer then has every paper ready for the DMV in one visit.

Before you sign

Other templates

Frequently asked questions

Is a Virginia bill of sale signed online legally binding?

Yes. The ESIGN Act gives electronic signatures the same effect as handwritten ones. The signed PDF and its certificate show who signed and when.

Does Virginia have an official bill of sale form?

The DMV uses SUT 1 to certify the price of vehicles more than five years old and VSA 17A for title. A private bill of sale records the rest of the deal.

Does a Virginia bill of sale need a notary?

No notary is required for a private vehicle bill of sale in Virginia.

What is form SUT 1?

The DMV Vehicle Price Certification. It certifies the price of a vehicle more than five years old.

Can I use this bill of sale for a boat or trailer?

Yes, with changes. Describe the boat or trailer in clause 1 and check which DMV forms apply to it.

Can Virginia residents transfer a title online?

Yes, through the DMV electronic titling program, when seller and buyer meet its requirements. The DMV title transfer page lists them.

Does the other party need a SignSolú account?

No. They open the link on their phone and sign with the brown bar at the bottom.

Can I edit the clauses before sending it?

Yes. After «Use this template» you can change any clause before you send it.

See also

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