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Washington vehicle bill of sale: free in Word, or sign it online

Reviewed in October 2026

A Washington bill of sale records the private sale of a vehicle in the state. It lists the buyer, the seller, the VIN, the odometer and the price. In Washington the seller must also report the sale within five business days, and the buyer must transfer the title within 15 days to avoid a penalty.

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Ten documents free, no card. Signed by the seller and the buyer.

Washington bill of sale example, filled in with sample data
Example filled in with sample data

The full Washington bill of sale

WASHINGTON VEHICLE BILL OF SALE

This Bill of Sale is made on [date] between [seller name], with address at [address] (the "Seller"), and [buyer name], with address at [address] (the "Buyer").

1. Property Sold

Vehicle: [year] [make] [model] [trim] · Body type: [sedan, SUV, pickup, motorcycle] · Color: [color] · VIN: [vehicle identification number] · Title number: [number] · License plate: [plate].

2. Price

The Buyer pays the Seller USD [amount] by [cash / cashier's check / bank transfer / payment app], received on [date]. [Or: USD [amount] today and the balance of USD [amount] by [date].]

3. Transfer

The Seller transfers to the Buyer all rights in the property described above. The Seller states that it is the lawful owner, that it has the right to sell, and that the property is free of liens and claims except: [none / describe].

4. Condition

The property is sold [as is, with no warranty of condition / with the following warranty: [details]]. The Buyer has inspected it or had the chance to do so.

5. Release of Interest

At delivery the Seller signs the release of interest on the certificate of title, or on a release form approved by the Department of Licensing, and gives the title to the Buyer.

6. Report of Sale and Transfer

The Seller will file a report of sale within five business days. The Buyer will apply for a new certificate of title within 15 calendar days of delivery.

7. Responsibility After Delivery

From the date and time of delivery, the Buyer is responsible for the property, its use, taxes, registration, insurance and any fines or tolls. The Seller remains responsible for anything that happened before delivery.

8. Odometer Statement

The Seller states that the odometer now reads [miles] miles and, to the best of the Seller's knowledge, reflects the actual mileage [unless marked: exceeds mechanical limits / is not the actual mileage].

9. Governing Law and Signatures

This Bill of Sale is governed by the laws of the State of Washington. The parties agree to sign it electronically.

Seller

Name: [name]

Signature: ______________

Date: [date]

Buyer

Name: [name]

Signature: ______________

Date: [date]

What the template includes

  • Seller and buyer
  • Year, make, model, color and body type
  • VIN, title number and plate
  • Price, payment method and date
  • Ownership and lien statement
  • As is or with warranty
  • Release of interest on the title
  • Seller's report of sale within 5 business days
  • Buyer's title transfer within 15 days
  • Odometer statement

What you fill in

FieldExample
SellerJennifer Park, Tacoma, WA
BuyerMarcus Allen, Olympia, WA
Vehicle2017 Toyota Tacoma SR5, white, pickup
VIN3TMCZ5AN7HM123456
Odometer88,940 miles
PriceUSD 24,500 by cashier's check
Date of saleNovember 7, 2026
Report of sale dueNovember 16, 2026

How it gets signed

  1. 1Choose «Use this template», fill in the fields and review the full Washington bill of sale.
  2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
  3. 3They tap the brown bar at the bottom that says «Sign as …» and draw their signature once.
  4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

The signing screen tells each signer that signing means agreeing to sign electronically. It links to the electronic signature disclosure that the ESIGN Act asks for.

What you get once everyone signs

  • The signed PDF. The final Washington bill of sale with every drawn signature in place.
  • The signature certificate. It lists each signer and the date and time of each signature.
  • A record you can check. The folio on the certificate opens the document history at signsolu.com/verificar.
  • Reminders. Turn them on and SignSolú reminds every signer who has not signed yet.

Your first ten documents are free and need no card.

What the law says

RCW 46.12.650 sets the steps for a vehicle sale in Washington. The seller signs the release of interest on the title, gives the title to the buyer, provides an odometer disclosure if required and reports the sale.

The report of sale must reach the Department of Licensing or an agent within five business days after the sale. It includes the date, both names and addresses, the VIN and the plate.

The buyer who does not apply for a new title within 15 calendar days of delivery pays a penalty. Failing to apply within 45 days is a misdemeanor under the same section.

The ESIGN Act, 15 U.S.C. 7001 gives an electronic signature the same legal effect as one on paper. A contract cannot be denied effect only because it was signed electronically.

Why the report of sale protects the seller

Until the state knows you sold the car, it is still yours on record. Tickets, tolls and towing bills can land on you.

File the report of sale within five business days. The state lets owners do it electronically.

Keep the signed bill of sale with the report. Together they show the exact date and time the car changed hands.

Step by step for the seller

  1. 1Pay off any loan and get the lien release.
  2. 2Fill in and sign the bill of sale with the buyer.
  3. 3Sign the release of interest on the title and hand it over.
  4. 4Give the odometer disclosure if the vehicle needs one.
  5. 5File the report of sale within five business days.

Step by step for the buyer

  1. 1Check that the VIN matches the car, the title and the bill of sale.
  2. 2Insure the vehicle before you drive it.
  3. 3Apply for a new title within 15 calendar days with the signed title and the bill of sale.
  4. 4Pay the use tax and fees when you transfer the title.

Common mistakes

Skipping the report of sale. Without it, the seller may get the buyer's parking tickets.

Waiting to transfer the title. After 15 days the penalty starts, and after 45 days it becomes a misdemeanor.

A different address on each document. Use the same full address in the bill of sale, the title and the report.

Signing the bill of sale online

Fill in the bill of sale on your phone while the buyer looks at the car. Send the link, and both of you sign in a minute.

The signed PDF shows the date and time of each signature. That is the moment you write in the report of sale.

Sellers who sell to out-of-state buyers still file the Washington report of sale. The buyer then follows the rules of their own state.

Before you sign

  • Read every clause of the Washington bill of sale with the other party before anyone signs. Change what does not fit your deal.
  • Check how electronic signatures are recognized where you sign in the e-signature validity guide by country.
  • Learn how anyone can confirm a signed document at signsolu.com/verificar.
  • If the other side sends their own PDF form instead, fill in the PDF form online, add the date and your signature, and download it.

Other templates

Frequently asked questions

Is a Washington bill of sale signed online legally binding?

Yes. The ESIGN Act gives electronic signatures the same effect as handwritten ones. The signed PDF and its certificate show who signed and when.

How long do I have to report the sale in Washington?

Five business days after the sale, under RCW 46.12.650.

How long does the buyer have to transfer the title?

15 calendar days to avoid a penalty. After 45 days it is a misdemeanor.

Does a Washington bill of sale need a notary?

No. The state does not require a notarized bill of sale for a private vehicle sale.

Can I use this bill of sale for a motorcycle?

Yes. Describe the motorcycle in clause 1 with its VIN.

Can I file the report of sale online?

Yes. RCW 46.12.650 asks the Department of Licensing to offer an electronic report of sale.

Does the other party need a SignSolú account?

No. They open the link on their phone and sign with the brown bar at the bottom.

Can I edit the clauses before sending it?

Yes. After «Use this template» you can change any clause before you send it.

See also

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