Indiana motor vehicle bill of sale: free in Word, or sign it online

What the template includes

• Names and addresses of seller and buyer
• Year, make, model, body style, color and VIN
• Title number
• Odometer reading with the federal check boxes
• Price, payment method and trade-in
• Statement of liens
• "As is" condition or the warranty given
• Delivery of the vehicle, keys and signed title
• Consent to sign electronically
• Seller's address, which the BMV lists as a required item

What you fill in

How it gets signed

1. 1Choose «Use this template», fill in the fields and review the full Indiana bill of sale.
2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
3. 3They tap the brown bar at the bottom that says «Sign as …» and draw their signature once.
4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

The signing screen tells each signer that signing means agreeing to sign electronically. It links to the electronic signature disclosure that the ESIGN Act asks for.

What you get once everyone signs

• The signed PDF. The final Indiana bill of sale with every drawn signature in place.
• The signature certificate. It lists each signer and the date and time of each signature.
• A record you can check. The folio on the certificate opens the document history at signsolu.com/verificar.
• Reminders. Turn them on and SignSolú reminds every signer who has not signed yet.

Your first ten documents are free and need no card.

What the law says

The Indiana BMV explains when a bill of sale counts on its page Proof of Vehicle Ownership: Bill of Sale. A bill of sale cannot transfer ownership of a vehicle that requires a certificate of title by law.

When the BMV accepts it, the bill of sale must show the purchaser's name, the year, make and model, the VIN, the seller's signature and the seller's address. The BMV states that it does not need to be notarized.

The BMV also uses a bill of sale to fill in a missing sale date or price on a title. It cannot override what is already written on the title.

The ESIGN Act, 15 U.S.C. 7001 gives an electronic signature the same legal effect as one on paper. A contract cannot be denied effect only because it was signed electronically.

State differences

The BMV lists cases where a bill of sale, its State Form 44237 or a similar document, works as proof of ownership. They include vehicles not required to be titled, sheriff's sales, utility trailers bought before January 1, 1990, and pop-up trailers bought before July 1, 2016.

In those cases the application also includes a Physical Inspection of a Vehicle or Watercraft, State Form 39530.

When Indiana uses a bill of sale

For a titled car, the signed title transfers ownership. The bill of sale backs it up with the date and the price.

For vehicles that Indiana does not title, the bill of sale may be the main ownership document. That is when the VIN becomes required.

What makes it acceptable to the BMV

• The purchaser's name.
• Year, make and model of the vehicle.
• The VIN, when the bill of sale is the main ownership document.
• The seller's signature and address.

This template asks for every item on that list. The signed PDF shows the seller's drawn signature and the date it was signed.

Common mistakes

Price that differs from the title. The BMV follows the title when the two disagree. Write the same figure on both.

Missing seller address. The BMV lists it as required. Fill it in clause 1 with the street address.

Electronic titles in Indiana

Since July 1, 2025, the BMV lets owners choose an electronic or a paper title. Check which one the seller holds before the sale.

Getting paid safely in a Indiana private sale

Cash and cashier's checks are the usual choices. Meet at the buyer's bank when the amount is large, so the teller confirms the funds.

Do not hand over the title until the money is in your account. A signed bill of sale with the price paid protects the seller only after payment clears.

If the buyer pays by bank transfer, wait for the confirmation in your own banking app. Screenshots sent by the buyer are not proof of payment.

What the buyer should check before signing

• The VIN on the dashboard, the door jamb and the title match.
• The name on the title is the seller's name.
• The title shows no open lien, or the seller has the lien release.
• A mechanic you trust has looked at the vehicle.
• A vehicle history report shows no salvage or flood record.

Once both sides are satisfied, send the bill of sale for signature. In Indiana, buyer and seller usually sign the same day the keys change hands.

Before you sign

• Sign a PDF you already have. Upload it, place the signatures and send it.
• Digital signature explained. How a signature drawn on a phone holds up as evidence.
• Read every clause of the Indiana bill of sale with the other party before anyone signs. Change what does not fit your deal.
• Check how electronic signatures are recognized where you sign in the e-signature validity guide by country.
• Learn how anyone can confirm a signed document at signsolu.com/verificar.
• Got another document from someone as a PDF or a phone photo? Sign documents online for free, with no account.

Other templates

• Georgia bill of sale
• Mississippi bill of sale
• Arkansas bill of sale
• South Carolina bill of sale
• Texas bill of sale