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Sales contract template: free in Word, or sign it online

Reviewed in October 2026

A sales contract is an agreement where a seller transfers goods to a buyer for a price. It sets what is sold, the price, delivery, when ownership and risk pass and what warranty applies. Businesses use it for equipment, inventory and large orders.

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Ten documents free, no card. Signed by the seller and the buyer.

Sales contract example, filled in with sample data
Example filled in with sample data

The full sales contract

SALES AGREEMENT

This Sales Agreement (the "Agreement") is made on [date] between [Seller name], with address at [address] (the "Seller"), and [Buyer name], with address at [address] (the "Buyer").

1. Goods

The Seller will sell and the Buyer will buy the following goods: [description, quantity, model, specifications] (the "Goods").

2. Price

The total price is [amount] [currency], [including / excluding] sales tax, shipping and insurance.

3. Payment

The Buyer will pay [deposit amount] on signing and the balance of [amount] [on delivery / within days of delivery] by [method]. If the Buyer does not pay on time, the Seller may withhold delivery until payment is made.

4. Delivery

The Seller will deliver the Goods to [address] on or before [date]. [Seller / Buyer] pays shipping. The Seller will tell the Buyer promptly of any expected delay.

5. Title and risk of loss

Ownership of the Goods passes to the Buyer on [full payment / delivery]. Risk of loss passes to the Buyer on delivery to the address above.

6. Inspection and acceptance

The Buyer will inspect the Goods within [5] business days after delivery and notify the Seller in writing of any nonconformity. If the Buyer gives no notice in that time, the Goods are accepted. The Seller will repair, replace or refund nonconforming Goods.

7. Warranty

The Seller warrants that it has good title to the Goods, that they are free of liens and that they match the description in clause 1. [Option: The Seller also warrants the Goods against defects in materials and workmanship for months.] [Option: Except for the warranties in this clause, the Goods are sold AS IS.]

8. Limitation of liability

Neither party is liable for indirect or consequential damages. The Seller’s total liability is limited to the price paid for the Goods.

9. Cancellation

The Buyer may cancel before shipment by written notice. In that case the Seller may keep [amount or percentage] of the deposit to cover costs already incurred.

10. General terms

This Agreement is governed by the laws of [state], including its version of Article 2 of the Uniform Commercial Code. It is the entire agreement between the parties. The parties agree to sign electronically, with the same effect as a handwritten signature.

SELLER

Signature: ______________________

Name: [full name]

Title: [title]

Date: [date]

BUYER

Signature: ______________________

Name: [full name]

Title: [title]

Date: [date]

What the template includes

  • Description, quantity and specifications of the goods
  • Price with or without tax and shipping
  • Deposit, balance and payment method
  • Delivery date, place and who pays shipping
  • When ownership and risk pass to the buyer
  • Inspection period and what happens with defects
  • Title warranty with optional product warranty or as-is sale
  • A liability cap
  • Cancellation before shipment
  • Governing law under the state’s Uniform Commercial Code

What you fill in

FieldExample
DateOctober 21, 2026
SellerDelta Restaurant Supply LLC
BuyerCasa Bonita Taqueria, Inc.
GoodsTwo commercial griddles, model GX-48, new
Price6,400 USD plus sales tax
Deposit1,600 USD on signing
Delivery1200 Elm St, Dallas, TX, by November 15, 2026
Inspection period5 business days

How it gets signed

  1. 1Choose “Use this template”, fill in the fields and read the full sales contract once more.
  2. 2Send it by WhatsApp or email. The other party opens the link on their phone without an account.
  3. 3They tap the brown bar at the bottom that says “Sign as …” and draw their signature with a finger.
  4. 4Everyone gets the signed PDF with its signature certificate. Anyone can check it at signsolu.com/verificar.

Before signing, each signer agrees to sign electronically. The screen links to the electronic signature disclosure the ESIGN Act asks for.

Your first ten documents are free and need no card.

If the other side sends their own PDF form instead, fill in the PDF form online, add the date and your signature, and download it.

What the law says

Sales of goods in the US follow each state’s version of Article 2 of the Uniform Commercial Code. It fills gaps on delivery, risk and warranties when the contract is silent. That is why clauses 5 to 7 say it in writing.

Under Article 2, a sale of goods for 500 USD or more generally needs a writing signed by the party against whom it is enforced. A signed sales contract covers that.

The ESIGN Act treats an electronic signature as a valid signature for that writing. Its exceptions leave out most of the Uniform Commercial Code but keep Article 2 inside ESIGN, so a sales contract can be signed electronically.

When to use a sales contract

Use it for any sale of goods where delivery, payment or quality could be questioned. Equipment, bulk inventory, furniture orders and machinery are common cases.

For vehicles and boats, use a bill of sale. Motor vehicle titles have their own transfer rules. For a car sold on payments, the auto sale contract fits better.

Title and risk are not the same

Title is who owns the goods. Risk is who bears the loss if they break or vanish. Clause 5 sets both. A common choice is title on full payment and risk on delivery.

As-is sale or warranty

Used goods are often sold as is. New goods usually carry a warranty. Clause 7 lets you choose. Keep only one option in the final version.

Consumer sales can carry warranties that state law does not let a seller remove. This template is written for sales between businesses.

Mistakes that cost money

  • No inspection deadline. The buyer can complain months later.
  • Price without tax or shipping. Both sides then read the total differently.
  • Delivery “as soon as possible”. Write a date.
  • No deposit rule on cancellation. Clause 9 says what the seller keeps.

Deposits and payment on delivery

A deposit shows the buyer is serious and covers the seller’s first costs. Twenty to fifty percent is common for custom or ordered goods.

Clause 3 lets the seller hold delivery until payment arrives. For large orders, agree a payment on each partial delivery instead of one big balance at the end.

Signing with a buyer in another state

Choose one state for the governing law. The seller’s state is common. The buyer signs from a phone, and both keep the same signed PDF with its certificate.

If sales tax applies, write who collects it and at what rate. Out-of-state sales can follow different tax rules, so check before you quote.

Long lists of goods can go in clause 1 as a table, or in an attached list that both sides sign with the contract.

A worked example

Delta Restaurant Supply sells two griddles to Casa Bonita for 6,400 USD plus tax. The buyer pays a 1,600 USD deposit on signing.

The griddles arrive on November 12. The buyer inspects them within five business days and finds no defect, so the goods are accepted. The balance is paid and title passes under clause 5.

Before you sign

Other templates

Frequently asked questions

Is a sales contract signed online legally binding?

Yes. The ESIGN Act gives an electronic signature the same legal effect as a handwritten one. The signed PDF and its certificate show who signed the sales contract, when and from which device.

Does the buyer need a SignSolú account to sign?

No. They open the link on their phone and sign with the brown bar at the bottom of the screen.

Can I download the sales agreement in Word?

Yes. “Download in Word” gives you the full sales agreement with no email and no account. You can print it or edit it and sign it here later.

Is a sales contract the same as a bill of sale?

No. The sales contract sets the terms before delivery. A bill of sale proves the transfer once it happens. Large deals often use both.

Can I sell services with this template?

No. Services follow other rules. Use the service agreement or the consulting contract.

Who pays sales tax?

The buyer usually pays it and the seller collects it. Clause 2 says whether the price includes tax.

What happens if the goods arrive damaged?

The buyer reports it in writing within the inspection period. Under clause 6 the seller repairs, replaces or refunds.

Can the buyer cancel after signing?

Yes, before shipment, under clause 9. The seller may keep the part of the deposit set in that clause.

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